Office
accounts in DOP Finacle
What is
an Office Account?
· These are the accounts which post
office uses internally.
·These accounts are opened without
reference to CIF ID or involvement of the customers.
·All the operations are performed
internally without any involvement of the customer i.e., these are handled by
the system internally on behalf of post office.
Examples :- Charge calculations,interest calculations,interest collected
or paid,commission and expenses account with post office and so on.
There are 3 different approaches for performing the transactions
in the office accounts in DOP Fiancle they are as follows
1.
Office Account Basic(OAB)
2.
Office Account Pointing(OAP)
3.
Office System Pointing(OSP)
Office Account Basic(OAB)
· Basic office accounts are simple internal accounts in DOP
Finacle. These accounts help in managing the General Ledger(GL).
· Examples are Cash,Asset account,Liability account,Interest and
commission,Exchange,Discount and charges are opened under this scheme.
Office Account Pointing(OAP)
·Pointing accounts are used where the transactions are created in
short period with a reference and they will have to be reversed.
·Examples are Unposted office account(Sundry account).
Office System Pointing(OSP)
·The users are not allowed to do the transactions as the name
suggests these are system generated transactions.
·Some of the examples are interest calculation for Savings
account done by the system i.e., system will create a transaction and verify by
the system when an event is invoked.
· This also includes proxy accounts
Why do we need to have
the checks on internal accounts?
The auditor will be
interested to see that a proper hear or an account is used for passing a
particular type of transaction. For example, new accounts in finacle when a
bank cheque is given for opening, should be opened by debiting account no 0382
only and not any other account.
There is no other
mechanism whereby the auditors can detect this kind of mistake. SO the auditors
have to go through each and every transaction carefully. The auditor should be
able to check and confirm that the reversal of transactions from
intermediary accounts have been proper and have taken place within the
given time frame, in case of OAB type of accounts. The auditor should make a
note of delay in such reversal and should report to controlling office.
Note: If you are not
aware of what is reversal, how it is done, what are intermediary accounts, what
are office accounts, I suggest you to read all the lessons in our finacle
training. We have clearly explained all the basics in our training.
What are the options
provided in finacle to conduct this part of audit process?
Finacle provides the
auditors both the options to view the report and also take a print out of the
report of various activities/ transactions conducted by the employees working
in a post office. These reports and inquiries are effective for operations as
well as detective controls for auditors.
Please use the
following menus.
A small note, These
menus will only be accessible to auditors in MIS url login only.
|
SL
NO
|
MENU
|
FUNCTION
|
|
1
|
HIOT
|
Inquire on Transaction
|
|
2
|
HIEARP
|
Income and expenditure analysis
report
|
|
3
|
HIEMRP
|
Income and expenditure monitor
report
|
|
4
|
HMSGOIRP
|
minor subsidiary outstanding item
report
|
|
5
|
HMSOIRP
|
minor subsidiary outstanding item
report
|
|
6
|
HMSTRP
|
minor subsidiary transaction
report
|
|
7
|
HIOGLT
|
inquiry on General Ledger
transactions
|
|
8
|
HACLINQ
|
account ledger inquiry
|
|
9
|
HACLPOA
|
office a/c ledgers print
|
We request auditors to
invoke these menus and get a feel about these menu screens.
In the next part of
this article we will explain how to use these menus in a step by step manner.
CommentsComment