Dear Sir/Madam,
I am directed to convey the following
This is regarding the point (3) in trail mail
Balances in office account 0382 should always be 0 or in credit. Validations are to be deployed for not allowing DEBITS in office account 0382 if the balance of the account is in DEBIT. As part of this activity, debit balances in this office account (0382) will be nullified to zero after 15/01/2019. Henceforth, debit from this office account cannot be done if sufficient balance is not available. Suitable instructions to be issued to POs for following cheque clearing process correctly to ensure that necessary credits are available in 0382 office accounts before debiting. Further, circles should ensure that reconciliation in 0382 office account is completed and debit balances are tallied against necessary cheque clearance and the same is accounted in daily account. This exercise should be completed by all circles. Discrepancies if any to be reported immediately.
Due to technical issues, patch for nullyfying the debits was not deployed and necessary parameters have not been changed . This will be done on 21/01/2019.
It is learnt that several POs have not opened new accounts/posted subsequent deposits for the cheques which were cleared in earlier dates. Post deployment of this patch, POs will not be able to use these credits for account opening/subsequent deposits as their 0382 office account is already in Debit Balances.
All POs are requested to open new accounts /post subsequent accounts for the cheques where clearance is completed and balances are available in 0382 immediately. Sub Offices / HOs should open new accounts/post subsequent deposits for all cheques which got cleared on or before 21/01/2019 without fail. HOs are requested to inform their sub offices over phone/mail for the cheque cleared on 21/01/2019 to open new accounts/post subequent deposits on 21/01/2019 itself.
Please revert in case of any clarifications.
Thanks and Regards
Gopinath S
Inspector Posts
Data Migration Command Centre(CBS)
Chennai 600 002
9962067155
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