SB order 06/2018 : Regularization of PPF accounts opened in Joint names in DOP Finacle

SB order 06/2018 : Regularization of PPF accounts opened in Joint names in DOP Finacle

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Regularisation of PPF accounts opened in Joint names


SB Order No. 06/2018
F.No.32-01/2017-SB
Government of India
Ministry of Communications
Department of Posts
Dak Bhawan, Sansad Marg,
New Delhi-110001.

Dated: 28 .05.2018

To,

All Heads of Circles/Regions
Addl. Director General, APS, New Delhi.


Subject:- Regularisation of PPF accounts opened in Joint names


Respected Sir/ Madam,
The undersigned is directed to say that vide their OM No. 3/1/2016-NS dated 07.05.2018, the Ministry of Finance, Department of Economic Affairs (Budget Division), New Delhi have informed that the as per the Public Provident Fund Scheme, 1968, a PPF account can not be opened in joint names, i.e. in the names of more than one individual. Ministry of Finance has been receiving references from various Banks and Post Offices seeking regularization of irregular PPF accounts opened in joint capacity. The matter has been, examined in Ministry of Finance afresh and decided that all the institutions (Dept of Posts/Agency Banks) may undertake a one-time exercise to identify PPF accounts opened in joint capacity in contravention of the provisions of the Scheme and forward a consolidated proposal for regularization of all such PPF accounts opened by various Accounts Offices (Post Offices/Bank Branches) under them to DEA/MoF by August 30, 2018. All such joint accounts shall be considered for regularization by converting, them into single accounts in the name of one of the joint subscribers. Banks/Department of Posts are also required to indicate in their proposals the name of one of the joint subscribers in respect of each such account, in whose name the account may be regularized.

2. The Circles are accordingly requested to launch special drives for the purpose to identify PPF account opened in joint capacity, if any & forward a detailed consolidated proposal for the whole of the Circle, for sending the same onward to DEA/MoF seeking regularization. Circles are requested to take up it on Priority arrange to send their consolidated proposal so as to reach this office by 31.07.2018, so that this office may compile & send the same to DEA/MoF by the due date, i.e. 30.08.2018. The DEA/MoF would consider such joint accounts for regularization by converting them into single account in the name of one of the joint subscribers. It should, therefore be indicated clearly in the proposal as to in whole name (for amongst the joint subscribers) the account is to be made single regularized.

3. It may kindly be noted that no request for regularization in such cases shall be entertained after the said deadline & responsibility would lie on the concerned Circle on account of any additional obligation arising out of court cases or otherwise for opening of such irregular PPF accounts.

This issues with the approval of competent authority.
Yours Sincerely,

Sd/-
(P L Meena)
Assistant Director (SB-I)

Source: http://utilities.cept.gov.in/dop/pdfbind.ashx?id=2848

SB Order 05/2018 : Mandatory use of Savings Account for credit of maturity/premature value of various POSB Schemes & monthly/quarterly/yearly interest in case of MIS/SCSS/TD accounts and investments in DOP Finacle




Buffman error while posting the charges transactions of Inward Clearing in DOP Finacle

Buffman error while posting the charges transactions of Inward Clearing in DOP Finacle

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FSI has confirmed that patch meant for  Time stamp buffman error occurred during Inward zone clearing

But,  few offices reported  such  cases again during this week

Issue is that charges transaction were in enter status and while posting user got buffman error

FSI wants to analyse the issue then and there itself

So, if any such issue occur again, please report such issue with following details to email IDs referred in CC


1. SOL ID
2.  Inward zone Code and date
3. Transaction ID 
4. Screenshot of error
5. Screenshot of  General tab page highlighting Charge transaction ID ( which is available on the bottom of the page just above Validation status ) 
6. What is the status of Zone
7. Whether user tried Zone closure multiple times
8. User ID(s) tried posting the transaction / Zone closure

Please do not request for deletion of such transaction without analyzing /  getting confirmation from FSI

For already reported issue, if you have screenshot of error and other information , please share it

Thanks & regards,
CEPT - FSI Team

Instructions on Outward Zone with immediate effect in DOP Finacle

Instructions on Outward Zone with immediate effect in DOP Finacle

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The following instructions are issued with respect to Outward zone with immediate effect

1.       Please do not lodge more than one instrument ( Cheque) in single SET against account  in Outward zone in HOCTM
2.       If already lodged in past date, please do not attempt  “Release to shadow balance” in HMCLZOH  till further instructions
3.       In case of emergency, please revoke the suspension of Outward zone in HMCLZOH, then delete the multiple instruments ( Cheques) by using HOCTM so that only one instrument may be retained in a SET of Outward zone

Further update on above points will be sent within a day or two, on receipt of solution from Infosys

​Thanks & regards,
CEPT - FSI Team

SOP for CIF Merger Process in DOP finacle


Operating Procedure for CIF MERGER
Introduction
In Finacle, every customer is identified by Customer Information File(CIF) number (9 digit). As CIF ID was not available in sanchaypost, each and every account was migrated with separate CIF with instructions to merge CIF (Post Migration).
CIF merger is the process of merging all accounts of a particular persons under one single CIF.
Business scenario for CIF merger
a)      Same customer was migrated with more than one CIFs depending on number of accounts. One CIF is to be retained as master CIF and all accounts of that customer to be merged with master CIF.
b)      Linking of Aadharnumber to single CIF ID.
c)       Crediting of TDA maturity proceeds to POSB account under same  CIF.

How to identify other CIFs of Customer

1.       CDEDUP – Deduplication – A customer can be identified by either of these fields
last name, first name, middle name, passport, driving license, PANNO, Driving license, date of birth.
2.       CMRC:  Inquiry option - Click on Searcher at CIF ID field and enter the required details in
the searcher field.
3.        CCIFINQ: Searcher based on mobile / aadhar number

Procedure for CIF merger
1)                  Invoke the menu HCCA through CPA Login
2)                  Select the function MODIFY
3)                  Enter the account number for which CIF merger is initiated
4)                  Click on GO






The following fields are to be updated
a)      Old CIF ID along with name of CIF Holder - defaulted
b)      Enter the New CIF ID to be merged (Please note - Before merging CIF of account, make sure that other CIF which is to be merged belongs to same customer)
c)       Modify a/c name  -Yes / No – Account holder name in the account is to be modified only as per the account  holder name in CIF.
d)      Reason Code for the CIF merger to be selected from among 3 reasons listed in searcher
Death Claim transfer
Transfer of certificates
CIF duplicate transfer
e)      Once reason is selected, given account number will get linked to new CIF ID.





CIF Merger Verification
1.       Invoke the menu HCCA
2.       Select the function Verify
3.       Enter the account number for which CIF merger is done
4.       Click on Go
5.       Verify the CIF ID details and click on Ok
Steps for cross verification
Number of accounts under a  CIF (Pre merger)

Post CIF merger – RD account is merged with the existing CIF


CIF Suspension
CIF which is not linked to any account is to be suspended using menu CMRC.
Validations
CIF Merger can be done only in Parent SOL ie where the account stands. If CIF merger for account is tried in other office, error “Only inquiry is allowed on the accounts of other SOL” will be thrown.

2. If the mode of operation of account is 012/999 then it can be transferred to the new customer if the new customer already is not having the account in the Sol, with same product group with mode of operation as 012 or 999 and the existing account should not have any other account in the Sol, with same product group with mode of operation as 012 or 999.
3. Only one pension account is allowed for a customer across SOLs.
4. For pension accounts, cif to which the account is transferred should not be minor or lunatic. Current cif should not be minor or lunatic.
4. Also mode of operation of 018/019/020 is not allowed for pension accounts.
5. If mode of operation for pension accounts is 016/017 then joint holders are mandatory and should be spouse.
6. If the mode of operation of account is 016/017 if the new customer already is not having the account in the Sol, with same product group with mode of operation as 012 or 999 and the existing account should not have any other account in the Sol, with same product group with mode of operation as 016 or 017.
7. For minor accounts, account can be transferred to new customer if the new customer is also minor and should have guardian. Current cif should also be minor and should have a guardian.
8. For Lunatic accounts, account can be transferred to new customer if the new customer is also lunatic and should have guardian. Current cif should also be Lunatic and should have a guardian.​



RD MANUAL EXTENSION( PRDCM menu) procedure in DOP Finacle

RD MANUAL EXTENSION( PRDCM menu) procedure in DOP Finacle

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I am directed by competent authority to convey the following

RD accounts gets extended automatically for 60 months (ie another 5 years) if 60 instalments are paid  on date of maturity during EOD batch jobs. Till the account is extended, monthly deposits for extended period cannot be paid.

We are getting complaints from Circles and through Agents association that due to extension on date of maturity, monthly instalments could not paid which results in loss of rebate.

It is learnt that manual extension option is not being used for extension.

SOLUTION

In case customer wishes to pay the extended monthly deposits after completion of 60 instalments before maturity date, RD ACCOUNTS CAN BE EXTENDED MANUALLY using menuPRDCM.

If all the 60 installments are paid and if the account is in the last month (ie maturity month) PRDCM can be used for extending.

Eg:

RD account open date                                   – 15/05/2010

Maturity date                                                    - 15/05/2015

60 months elapses on                                    - 15/04/2015

This account will get extended automatically on 15/05/2015 through batch job.

Manual extension using PRDCM can be done after 15/04/2015 and the customer can pay 61st instalment even before maturity date ie 15/05/2015.

This menu is accessible for CPA, SUPERVISOR

This may please be circulated to Post offices.

Please revert in case of any issues/errors in accessing this menu.


Thanks and Regards
Gopinath S
Inspector Posts
DMCC
Chennai 600 002

HTTUME Issue resolved for posting of salries/pension uploads in DOP Finacle

HTTUME Issue resolved for posting of salries/pension uploads in DOP Finacle

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This is regarding the usage of HTTUME menu for Salary/Pension Upload.

Circles/POs reported error in HTTUME menu during processing of Salary/Pension in encrypted format. Issue has been resolved and relevant patches have been deployed.

It is requested to kindly instruct HOs to use ENCRYPTED FILE format only for uploading SALARY/PENSION from the month of May 2018 .

Kindly revert in case of issues/errors if any along with relevant screenshots and ticket number.


Thanks and Regards
Gopinath S
Inspector Posts
DMCC
Chennai 600 002

SB Order No. 04/2018 : Revision of Interest rates for Small Savings Schemes - DOP Order

There is no change in the rate of interest for Small Savings Scheme


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Regarding smooth completion of End of Year (EOY) activities in DOP Finacle

Regarding smooth completion of End of Year (EOY) activities in DOP Finacle

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This is in continuation of my earlier e-mail sent on 19.03.2018 on the captioned subject. The whole matter has again been reviewed and now it has been decided to conduct POSB business in Finacle on 31st March, 2018 up to 5 P.M. for the convenience of the customers / depositors.

In view of above, 31st March, 2018 will be a full transaction day, with extended counter hours up to 5 P.M. The 2nd April, 2018 will be a NO TRANSACTION DAY for smooth completion of End of Year (EOY) activities.

Accordingly, it is requested to replace the existing public notices with the following - 

"BUSINESS IN POSB SCHEMES WILL BE ACCEPTED ON 31st MARCH, 2018 UP TO 5 P.M. The 2nd APRIL, 2018 WILL BE A NO BUSINESS DAY DUE TO COMPLETION OF END OF YEAR ACTIVITIES."

Necessary action in this regard may be taken accordingly.

This issues with the approval of Competent Authority.​

With Regards.
Sachin Kishore,
DDG (FS)
Dak Bhawan,
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